Our client is a boutique provider of financial administration services, that has forged an excellent reputation for its ability to provide swift and effective solutions on behalf of its partners.
It has enjoyed a sustained period of double digit growth and has tens of £billion of assets under administration on a daily basis. It is set to capitalise upon this by expanding into new territories and is now opening a flagship office in Paris. Working from prestigious offices seconds from the Champs Elysees, you will enjoy a high profile amongst senior personnel in this thriving business.
This is an exciting new hybrid role at the operational level covering both the Client Services and TMG Middle Office space, and you will be liaising with respective teams from both sides of the business based in the Global Head Quarters in London. You will also manage relationships with other stakeholders such as the In-House Legal Team.
The Client Services Team is responsible for handling and processing all operational aspects of GLAS client transactions within specific deadlines, such as the processing of all payments in a timely manner and the calculation of interest.
The tasks within this role in Paris will range from onboarding of new clients, documentation and security review and storage, account setup and maintenance and all ongoing responsibilities as required by the transaction. The incumbent will be the primary point of contact for the lenders and borrowers and determine the key point of escalation for all queries.
Essential Duties and Responsibilities:
The opening of Accounts in the relevant currency.
Establishing and setting up a Debtdomain account and a deal calendar.
Covenant monitoring and posting of required documentation on Debtdomain.
Completion of the Deal Parameters Sheet.
Liaising with senior contacts within Borrowers, Lenders and other counterparties on operational aspects of a transaction. Coordinate closing with the lenders advisers, gather closing CP’s and obtain Lender sign-off where required.
Responding to client queries where appropriate in a timely manner. Primary responsibility for dealing with waivers/amendments to existing facility documentation.
Assisting Compliance with KYC formalities for both Lenders and Borrowers.
Raising the initial invoice for a new deal at the appropriate time and submit to TMG Legal for checking and senior management for sign-off.
Initiating client bills on an ongoing basis.
Arranging and administration of Lender Votes.
Action any corporate actions and liaising with Clearstream (ICSD’s) and the Depository Trust Company (DTC) if required.
Arranging or attending client meetings. Maintaining and building client relationships.
Assisting and providing guidance on operational matters to Client Services in London and Managing them to ensure activities are performed within deadlines.
Managing drawdowns, rollovers, rate fixes, pre-payments, redemptions and maturities. Managing funds flow between Borrowers and Lenders. Calculating, reviewing and authorising payments when in excess of EUR 1m. Review closing funds flow to ensure Lenders and Borrower can both adhere to the timetable.
Inputting relevant data into internal systems including Solvas. Receiving and checking SSI’s (payment instructions), initiating the call back process where necessary. Liaising with Client Services London in that respect.
Generating and sending notices to Borrowers and Lenders within specific timeframes.
Overseeing and providing final authorisation of payments via the appropriate banking platform, and arranging foreign exchange transaction where appropriate.
Reconciling accounts.
Handling of transfer ensuring requests comply with the transaction documentation and the collection of transfer fees.
Dealing with Audit requests.
Highlighting areas requiring improvement in processes and procedures and implanting change.
Establishing a high standard within the team, particularly with regards to data input, as well as professional communication to all counterparties. Maintaining a high level of vigilance with regards to risks, and ensuring they are mitigated where possible and appropriately escalated to senior GLAS staff at the earliest opportunity where warranted. Act as first level escalation point for external/internal issues.
It is essential that you have relevant experience and an understanding of the life cycle of loans, the processes required in order to set up accounts, and familiarity with the timescales involved. It is also essential that you have excellent written and communication skills in English and French. You must also be fully entitled to work in France and able to be working in Paris within the next several months.
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